For handover, the transport file should bring together the species, number, identification details, visible condition, particular observations and agreed carriage. Depending on the animal and route, other legal documents may also be required. In a CMR dispute, the key question is what information the carrier actually received and to which animal or group it can be linked.
Preserve the consignment note, order, handover record, photographs or video, identification details, times and places, messages, instructions and findings at delivery. Later changes to a document should remain available as a new version with time and author. A signed delivery does not automatically confirm an unobjectionable condition.
The period between takeover and delivery must also remain traceable. Record stops, transhipment, deviations from the order, reports of problems and notifications to the sender or consignee. The guidance on signatures and reservations on the CMR consignment note adds the delivery perspective.